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PAIA Manual

IMAGINE CRUISING (PTY) LTD

Registration Number: 2012/1666464/07

 

MANUAL

in terms of

THE PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000,

AS AMENDED

November 2014

 

TABLE OF CONTENTS

1.   

Introduction

2.   

Contact details

3.   

The Promotion of Access to Information Act 2 of 2000, as amended

4.   

Applicable legislation

5.   

Access to Records and Availability

6.   

Form of Request

7.   

Prescribed Fees

8.   

Declaration of the Information Officer

9.   

Attachment Form C

 

1.          

INTRODUCTION

The Promotion of Access to Information Act No.2 of 2000, (“the Act”) came into operation on 23 November 2001. Section 51 of this Act requires that we compile a manual giving information to the public regarding the procedure to be followed in requesting information from us for the purpose of exercising or protecting rights.

In this manual you will be able to view the categories of information which we possess. You will also be shown the correct procedure to follow should you require access to any of this information. A copy of this manual is also available on our website address presented below.

Imagine Cruising (Pty) Ltd conducts business as a tour operator which packages together cruise holidays.

 

2.          

COMPANY CONTACT DETAILS

Persons designated/duly authorised

Directors:   Robin John Deller
Ana Paula Araujo Futre
Natalie Ann Legg
Information Officer:   Sarah McAllister
Office Manager:   Elle Hudson
Postal address:   Oxford House, 17 Park Lane, Grand Central Precinct, Century City, 7441
Street Address:   Oxford House, 17 Park Lane, Grand Central Precinct, Century City, 7441
E-mail address:   sarah.mcallister@imaginecruising.co.uk
Telephone number:   0861 500 200
Fax number:   0866 782 301
Website address:   www.imaginecruising.co.za

3.          

THE ACT

 

3.1.      

The Act grants a requester access to records of the company, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.

 

3.2.      

Requests in terms of the Act shall be made in accordance with the prescribed procedures at the rates provided. The forms and tariffs are dealt with in paragraphs 6 and 7.

 

3.3.      

Requesters are referred to the guide which has been compiled by the South African Human Rights Commission, which contains information for the purposes of exercising Constitutional Rights. The contact details of the Commission are:

Postal Address:                            South African Human Rights Commission, Promotion of Access to Information Act Unit, Research and Documentation Department, Private Bag X2700, Houghton, 2041

          Street Address:                            South African Human Rights Commission, Promotion of Access to Information Act Unit, Research and Documentation Department, 29 Princess of Wales Terrace, Cnr York and St. Andrews Street, Parktown

          Telephone Number:                      011 484 8300

          Fax Number:                                011 484 0582

          Web Site:          www.sahrc.org.za

          E-mail:           PAIA@sahrc.org.za

 

4.    

APPLICABLE LEGISLATION

No                        Reference                   Act

1                           No 71 of 2008              Companies Act

2                           No 98 of 1978              Copyright Act

3                           No 55 of 1998              Employment Equity Act

4                           No 58 of 1962              Income Tax Act

5                           No 66 of 1995              Labour Relations Act

6                           No 89 of 1991              Value Added Tax Act

7                           No 37 of 2002              Financial Advisory and Intermediary Services Act

8                           No 75 of 1997              Basic Conditions of Employment Act

9                           No 69 of 1984              Close Corporations Act

10                         No 25 of 2002              Electronic Communications and Transactions Act

11                         No 2 of 2000                Promotion of Access of Information Act

12                         No 63 of 2001              Unemployment Insurance Act

13                         No 68 of 2008              Consumer Protection Act

14                         No 130 of 1993            Compensation for Occupational Injuries and Diseases Act

15                         No 91 of 1964              Customs and Excise Act

16                         No 6 of 1983                Machinery and Occupational Safety Act

17                         No 85 of 1993              Occupational Health and Safety Act

18                         No 132 of 1998            South African Medicines and Medical Devices Regulatory Authority Act

19                         No 77 of 1968              Stamp Duties Act

20                         No 40 of 1949              Transfer Duty Act

22                         No 97 of 1998              Skills Development Act

 

5.          

ACCESS TO RECORDS AND AVAILABILITY

Records   Subject   Availability
Companies Act   Registration Certificate   Premises
Records   Memorandum of Incorporation   Premises
    Appointment/change of Directors   Premises
    Minutes of Board of Directors meetings   Premises
    Appointment of Auditor   Premises
    Appointment of Public Officer   Premises
    Share Register   Premises
Financial   Financial Statements   Premises
    Financial and Tax Records (Company and Employees)   Premises
    Asset Register   Premises
    Rental Agreements   Premises
    Invoices   Premises
    Banking records:   Premises
    * Bank statements   Premises
    * Paid Cheques   Premises
    * Electronic banking records   Premises
    Management Accounts   Premises
Income tax records   PAYE Records   Premises
    Documents issued to employees for income tax purposes   Premises
    Records of payments made to SARS on behalf of employees   Premises
    VAT   Premises
    UIF   Premises
    Workmen's Compensation   Premises
Personnel   Employment contracts   Premises
    Salary records   Premises
    Leave Records   Premises
    Training Records   Premises
Marketing   Market Information   Premises
    Public Customer Information:   Premises
    * Product Brochures   Premises
    * Owner Manuals   Premises
    Field Records   Premises
    Marketing Strategies   Premises
Business   Contracts   Premises

 

6.          

FORM OF REQUEST

To facilitate the processing of your request, kindly:

6.1.      

Use the prescribed form, available on the website of the South African Human Rights Commission at www.sahrc.org.za (and appended below), or the website of The Department Of Justice And Constitutional Development (under Regulations) at www.doj.gov.za and also available from our office.

 

6.2.      

Address your request to the Information Officer.

 

6.3.      

Provide sufficient details to enable the Company to identify:

6.3.1.  

The record(s) requested;

6.3.2.  

The requester (and if an agent is lodging the request, proof of capacity);

6.3.3.  

The form of access required;

6.3.4.  

The postal address or fax number of the requester in the Republic; and

If the requester wishes to be informed of the decision in any manner (in addition to written) the manner and particulars thereof;

6.3.5.  

The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.

 

 

7.          

PRESCRIBED FEES

The following applies to requests (other than personal requests):

7.1.      

A requestor is required to pay the prescribed fee (R50.00) before a request will be processed unless the requestor earns below R14 712 a year or the requestor and his/her partners’ combined income is less than R27 192 per year, in which case no request fee is payable.

 

7.2.      

At requestor will also not have to pay a request fee if the request for information is a request for his/her personal information.

 

7.3.      

If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted).

 

7.4.      

A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit.

 

7.5.      

Records may be withheld until the relevant fee/s has/have been paid.

 

7.6.      

The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za, or the website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under Regulations) at www.doj.gov.za/.

 

 

8.          

DECLARATION OF THE INFORMATION OFFICER

I, the duly appointed Information Officer in terms of the Promotion of Access to Information Act of 2000, hereby confirm the information contained herein being true and correct.

                                                                                          21.11.14

______________________________________                    ____________________________________

SIGNATURE                                                                             DATE

Download Form J752 PAIA Form C